ESI Trainers

Enrolment and Trainer Portal

ESI Trainers

ESI Trainers first register in the ESI worker program. Once enroled, they will access the ESI trainer portal where they manage training results for ESI workers.

A nominated administrator from your business will be required to complete the steps below.

We suggest you read through the steps of each stage before you get started, giving yourself time to source the documents needed to enrol trainers and use the ESI trainer portal.

Upon ESI worker program enrolment, trainers will be able to access the ESI trainer portal. It will appear as a tile on the home page once logged into the ESI worker program.

For extra help, user guides with screenshots can be found on the Help and Resources page. The ESI trainer portal user guide will help you use the portal (Part 2 below).


STEP 1: Enrolment

Enrol your trainers

In the program (select LOGIN at the top of the page)

> Select Manage Roles and then Add New Employee. From here, upload the worker’s passport-sized photo and click done. Enter and save their name, date of birth, work address, phone and email.

> Select Add Site and add the Network Operator e.g. Jemena.

> Select All Roles and then Add New Role. Select the relevant Network Operator Apply for ESI worker Card role/s (select only the numbered roles at this stage – other roles will be selected later in this process).

> The next screen allows you to review any of the details entered for your worker and confirm the postal address for the worker’s card. Click select next and confirm.

Pay for ESI worker card

The next step is to pay for ESI worker cards (both an eCard for their mobile device, and a driving licence-sized plastic card).

Enrolment costs $22.50 + GST per person for the management of roles and supply of ESI worker card. The card will be printed and mailed to you. This fee is only ever paid once per trainer.

> Click checkout to view the shopping cart

> Click PayPal/Credit Card and complete the payment details. Click checkout and proceed

> A checkout successful message will appear and you may download your invoice

Step 2: Cards

Network Operator validates information and issues cards

With the assistance of the Network Operators, the application is approved and ESI worker cards issued.

Step 3: Role, Documents & Validation

Add roles and upload documents

In the ESI worker program (LOGIN at the top of the page), select Manage Roles and then the trainer’s name to Add New Role. Their name will move to the right of the screen. Select continue.

Select All RolesAdd New Role. Choose the trainer’s role/s and upload their Certificate IV in Training and Assessing.

Network Operator approves documents and role

With the assistance of the Network Operators, your worker’s roles and competencies will be validated. You will be emailed if there are any issues and given a chance to update the information.

It’s important that you keep your details current, and you’ll be emailed if anything you have supplied expires and needs to be updated.


Login to the ESI worker program and click the TRAINERS PORTAL tile

Step 1 > Create a class

Enter the details of the class: name, trainer, venue, and date.

Step 2 > Add competencies

Search the list of competencies by scrolling or entering the name (or partial name) in the search box. Select the competencies that will be delivered by this class.

Step 3 > Add attendees

Add the attendees by scanning their ESI worker card or eCard, or by entering their first name, last name, ID number or date of birth.

Step 4 > Resulting

Mark each attendee as competent, not competent or not attended and submit the Training Report Summary.

The video below will step you through using the ESI trainer portal: